Your organisation
Your organisation is your workspace. Its maps belong to it, and its members work on them together.
| Role | Can |
|---|---|
| Member | Open, edit, import into, create, rename and delete the organisation’s maps. |
| Admin | Everything a member can, plus invite and remove members, change roles, and delete the organisation. |
| System admin | A role across the whole deployment, for whoever runs it. Can act in any organisation, and create new ones. |
The organisation menu at the top left of the home page shows your role in each organisation you belong to.
The organisation page
Section titled “The organisation page”Admins open it from Manage [organisation name] in the organisation menu. It lists members, pending invitations, and has the invite form. Other members can open the page too, but can’t change anything.
Invite someone
Section titled “Invite someone”Type their email address and click Invite. They get an email with a link that signs them in, creating their account if they don’t have one, and takes them to their home page.
- An invitation lasts 7 days.
- Pending invitations are listed with when they were sent, such as “invited 2 days ago”. Expired ones stay in the list until you revoke them.
- Resend sends the email again with a new link, and restarts the 7 days.
- Revoke cancels an invitation. The link stops working.
- You can’t invite an address that’s already a member or already has a pending invitation.
If this deployment can’t send email, the invitation is still created. Tell the person yourself.
Accept an invitation
Section titled “Accept an invitation”- Click the link in the invitation email. You’re signed in and taken to your home page.
- A banner reads “You’ve been invited to join [organisation]”. Click Accept.
- You join as a Member.
An invitation only works for the email address it was sent to, and only once that address is confirmed. If you sign in with a different address, or the invitation has expired, accepting won’t work. Ask an admin to send a new one.
Change roles and remove members
Section titled “Change roles and remove members”Admins can change a member’s role from the list, or Remove them. Removing someone takes away their access to the organisation. Their account isn’t deleted.
An organisation always keeps at least one admin. Making the last admin a member, or removing them, is refused. Promote someone else first.
Delete the organisation
Section titled “Delete the organisation”Admins can delete the organisation from its page, after confirming. Members lose access to it and all its maps straight away. After 30 days, its maps and data are permanently deleted.
Create an organisation
Section titled “Create an organisation”Only system admins can create organisations. Choose New organisation in the organisation menu, or on the home page if you aren’t in one yet, and give it a name. You become its admin and it opens straight away, so you can invite people from its page.
Anyone else: ask whoever runs your deployment. You can’t rename an organisation in the app yet.