Workspace & collaborators

Your organisation is your workspace. Maps and data belong to it, and members collaborate within it.

Roles

• Member — can view maps in the organisation, edit them, upload data, and create, rename, and delete maps.
• Organisation admin — everything a member can do, plus invite and remove members, control map sharing and visibility, and delete the organisation itself.
• System admin — a platform-wide role that can also create organisations and act on any organisation.

Inviting people

From your organisation’s admin page (Manage organisation on the dashboard), enter the email address you want to invite. Invitations expire after 7 days. An email with an outstanding pending invitation can’t be invited again — use Resend on the existing invitation instead, which re-sends the email with a fresh link and resets the 7-day expiry.

The invitee gets an email with a link that signs them straight in (creating their account first, if they don’t have one yet) and takes them to their dashboard. If email sending isn’t configured for this deployment, the invitation is still created and visible as “pending” — the invitee just won’t be notified automatically, so let them know some other way.

A pending invitation can also be revoked at any time, which removes it from the list and invalidates it.

Accepting an invitation

1. The invitee clicks the link in their invitation email, which signs them in directly (or lets them set a password first, if they’re new).
2. On their dashboard, a banner reads “You’ve been invited to join [organisation].” with an Accept button.
3. Accepting adds them to the organisation as a member and the invitation disappears from the organisation’s pending-invites list. Accepting again (e.g. a double-click) is harmless — it’s a no-op once they’re already a member.

An invitation only matches the email it was sent to (case-insensitive) — if the invitee signs in with a different email, or the invitation has expired, accept is refused with a clear message rather than silently failing.

Signing in

See Signing in for account creation and sign-in details.

Renaming or deleting an organisation

Organisation admins can delete their own organisation from the Manage organisation page — a confirmation dialog is required first. Renaming isn’t exposed in the app yet; a system admin can rename an organisation directly (currently a backend capability with no dedicated admin screen).

Deleting an organisation is a soft delete: it’s marked deleted and drops out of every list (organisations, maps, members), but its rows aren’t removed. Nothing currently un-deletes an organisation through the app, so treat it as effectively permanent from a user’s perspective even though the data technically still exists.

The last-admin guard

An organisation can never be left with zero admins through the app: removing a member, or demoting an admin to member, is refused with a clear error if they’re the organisation’s only remaining org_admin. Promote someone else to admin first if you need to step down or leave.